Executive Assistant/Office Manager
July 20, 2022

The ProShop Mission Statement: We deliver powerful manufacturing software by deeply understanding our client's challenges in order to meaningfully improve their businesses, and in turn, their communities.

ProShop is a game-changing ERP/MES/QMS software product we call a Digital Manufacturing Ecosystem (DME) specifically for companies in the metalworking and aerospace industry, such as machine shops, fab shops, and other similar businesses. We build this software by combining and translating our own diverse experience with deep industry-specific knowledge in order to optimize manufacturing processes for our clients. We are looking for excellent problem solvers and communicators who love a challenge to join our rapidly growing company and further the mission outlined above.

We believe that a great environment is a crucial part of doing great work. With flexible hours, and working remotely, we want team members to find the balance that’s right for them so they can produce their best work, feeling engaged with their roles, colleagues, and our overall goals. We aren’t just about making money, we’re also about deeply engaging with our clients to help them take their business to the next level. We have a philosophy that we’re in this together, and we look for folks who are smart, kind, and motivated by a genuine desire to help each other and our clients. Check out our website: www.proshoperp.com

Location: The candidate needs to be based in Vancouver, BC for this position

Job Description:
We are looking for an Executive Assistant/Office Manager to support the CTO and CEO of ProShop. Not only will the role entail a variety of administrative and support tasks, but you’ll also liaise with clients and colleagues throughout the organization. Being well-organized, professional, and detail-oriented is a must for this role. We are also looking for someone who is easy to approach, helpful, and kind. Having the ability to facilitate problem-solving conversations, and some light project management skills would be a significant benefit to us.

Responsibilities:

  • Update and maintain the Executive’s calendar, contacts, and, where appropriate, email.
  • Maintains confidential information for the business, team, and leadership and ensures information is handled appropriately.
  • Maintain basic levels of office supplies
  • Receive, sort, and distribute mail.
  • Provides documentation needed for meetings and correspondence with the business.
  • Delegates and follows up on action items.
  • Apply for Government Grants.
  • Special Projects as assigned by the Executives.
  • Keep track of actions/decisions made in some meetings.
  • Organize, edit and maintain various files in Google Drive and Gmail.

Requirements:

  • Work experience as an Executive Assistant, Personal Assistant, or similar role is preffered.
  • Excellent Google Suite (Gmail, Drive, Docs, Slides, Sheets, etc) and MS Office knowledge is a plus.
  • Must be proficient with, and willing to learn technology.
  • Outstanding organizational and time management skills.
  • Exceptional communication skills, both oral and written, coupled with excellent listening skills and a positive and energetic presence.
  • Ability to be discrete and respect confidentiality.
  • Ability to work independently as well as part of a team in a fast-paced environment.
  • Experience in the IT industry is a huge asset.
  • 100% reliable and detail-oriented. A drive to execute flawlessly.
  • Maintaining and reporting engineering and product metrics.

Additional direction and/or training will be provided on the following:

  • Executive and personal tasks that the CTO and CEO need a hand with
  • Deep research, process documentation, and tasks for the development team.
  • Internal follow ups/prompts.
  • Various technologies (Omni Focus, Zoom, Miro, JIRA, ProShop, etc).

Salary Range: Compensation commensurate based on role, skills and experience.

The Perks!:

  • Extended health benefits
  • Retirement benefits
  • Flexible work hours (occasionally requires work outside of business hours)
  • Compensation and benefits commensurate with experience and skills
  • You'll join a great group of kind, smart, and hard-working folks!

 

 

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